FOR PROPERTY MANAGERS
Marketing email, managed for property managers.
Owners want to know their rent is collected and their property is cared for. Tenants want their renewal date, their move-out checklist, their next vacancy notice. We design, send and report every one of those emails, so your inbox stops carrying the job alone.
Every address checked before a campaign goes out
Your own sending domain, set up for you
CAN-SPAM compliance built into every send
SOUND FAMILIAR?
The updates that never go out.
Property management runs on dozens of small, recurring messages. Most property managers write them between showings, inspections and maintenance calls, which means most of them never go out on schedule.
Owner updates written in a rush
A statement goes out, but the market context and maintenance recap that should go with it get skipped when the month gets busy.
Vacancy notices from a personal inbox
A new listing reaches whoever's in your contacts app, not your full waitlist, past applicants and referral network.
Renewal season catches you late
Sixty days becomes thirty, and a tenant or owner finds out their lease is ending with no time to plan.
A list nobody has cleaned in years
Owner and tenant contacts pile up across years of property management software exports, full of addresses that bounce or complain.
No record of what worked
You can tell an owner you marketed their vacancy. You can't tell them how, or for how long, without digging through old emails.
CAMPAIGNS THAT WORK FOR YOU
Built around your leasing year.
These are the emails we build and send for property management clients, timed to the moments that actually move owners and tenants to act.
Monthly owner statement companion
Send alongside your statement run: rent collected, maintenance completed and a one-line market note for that property's area. Owners open their statement and their context in the same week.
New vacancy announcement
The day a unit goes live, send photos, rent and availability date to your waitlist, past applicants and referral contacts, not just whoever happens to ask.
Lease renewal reminder sequence
Three emails at ninety, sixty and thirty days before expiration, to tenant and owner, so the decision to renew or relist gets made with time to spare.
Seasonal maintenance notice
Filter changes before summer, heating checks before the first cold snap, sent property-wide so the same question doesn't land in your inbox forty times.
Move-in, move-out season email
A spring and summer send with a turnover checklist and timeline, for outgoing tenants and the owners waiting on the next one.
Quarterly market update for owners
Local rent trends and vacancy comparisons, sent every quarter, so owners see their property managed with current data, not guesswork.
Referral and review request
After a smooth renewal or move-out, ask the owner or tenant who had the good experience to send you the next one.
Open house invitation for a vacant unit
Sent to prospective tenants and relocation contacts ahead of a showing window, with the listing details and a direct way to RSVP.
AN EXAMPLE CAMPAIGN
From brief to inbox, in one afternoon.
Here's what a vacancy announcement looks like once it has gone through our process.
You send us the brief: the address, the rent, the move-in date and the photos. Twenty minutes later a complete email comes back in your brand: hero photo, the details, a clear call to your waitlist.
Before it sends, a specialist reviews the subject line, every link and the footer, catching anything that could keep it out of an inbox or confuse a reader.
It goes out to your waitlist, past applicants and referral contacts, from your own domain. Within the hour, you can see in your portal who opened it and who asked about a showing.
THE FEATURES YOU'LL USE MOST
What we run for you.
Four parts of the service that matter most when you're managing owners, tenants and vacancies at once.
YOUR LISTS
Every contact in one place, finally.
Years of property management software exports, spreadsheet handoffs and manual adds leave most portfolios with three or four versions of the same owner list. We import all of it, map every column to a field, and reuse the fields you already have instead of duplicating them.
An interrupted upload resumes where it stopped, so a five-thousand-contact portfolio import doesn't have to happen in one sitting.
Owners, tenants, prospects and waitlists, kept separate
Every address checked with its mail server before it's used
No duplicate contacts across properties
YOUR FOLLOW-UPS
Follow up with the right list.
A vacancy announcement gets opened by some of your waitlist and ignored by the rest. From that one campaign, we save who clicked, who opened without acting and who didn't open at all.
The people who didn't open get a second try with a new subject line, instead of being counted as uninterested.
Separate follow-ups for owners and tenants
A new subject line for the people who missed the first
No manual list-sorting on your end
BEFORE IT SENDS
A second read before it reaches an owner.
A rent figure, a date or a broken link in an email to sixty owners is a different problem than a typo in a text message. Before launch, every campaign gets a specialist review: the subject line, every link, how it reads with images off, the sender details and the footer.
Each finding comes back with the reason and the fix, in plain English, before anything goes out.
Every link checked
Sender and footer details verified
Findings explained, not just flagged
YOUR REPORTING
Know what an owner actually saw.
When an owner asks how their vacancy marketing went, you need an answer you can stand behind. Every open is classified: the ones that look automated are counted separately from the people who actually opened and read.
Reports are live from the first send: delivered, human opens, clicks, bounces and any landing-page responses, all in your portal.
Human opens reported separately from automated ones
Live results from the first send
One portal for every property's campaigns
GET STARTED
From call to your first send.
Four steps, start to finish. Nothing for you to build or configure along the way.
Book your strategy call
Walk us through your portfolio: how many units, how owners and tenants like to hear from you, and what's in your current list.
We set up your brand and your domain
Logo, colors and voice go into your brand settings. Your sending domain is registered, authenticated and hosted, with nothing for you to configure.
We import and verify your lists
Owners, tenants, prospects and waitlist contacts come in from your spreadsheets or software export, mapped to fields and checked address by address.
Your first campaign goes out
Designed, reviewed and sent on the schedule you set. Results appear in your portal as soon as the first email lands.
QUESTIONS
What property managers ask us.
The questions that come up most when a portfolio and its owners are on the line.
See all FAQsWill emails to my owners and tenants land in spam?
Your sending domain is registered, authenticated and hosted for you, and every address is checked with its mail server before a campaign goes out. Across the network, 99.7% of mail is delivered.
How much of my time does this take?
You send us the details for a campaign: a new vacancy, a renewal date, a maintenance notice. We design it, review it and send it. Most property managers spend a few minutes per campaign, not an afternoon.
What happens to my existing owner and tenant list?
You send us your spreadsheet or software export. We map every column to a field, check every address with its mail server, and remove anything dead or risky before it's used.
Can owners and tenants be kept separate?
Yes. Owners, tenants, prospects and waitlist contacts are kept as separate groups, so a vacancy announcement and an owner statement companion never go to the wrong list.
Can I see how a campaign performed?
Every result lives in your portal from the first send: delivered, human opens reported separately from automated ones, clicks, bounces and any landing-page responses.
Do you handle CAN-SPAM compliance?
Every campaign carries honest headers and subject lines, your physical address, and a working opt-out, in line with the CAN-SPAM Act. Opt-outs are honored within the law's ten-business-day window.
Is this for urgent maintenance alerts?
No. This covers marketing and relationship emails: vacancy announcements, renewal reminders, owner updates and market news. Urgent maintenance and emergency notices should keep going through your existing operational channels.
What if I manage an HOA or a large multifamily portfolio?
The same service scales to a portfolio of any size. Plans run from a couple of campaigns a month to a full weekly schedule, with custom packages for larger teams and brokerages.
GET STARTED
Let your inbox do the property management, too.
Book a call and tell us about your portfolio. We handle the design, the list, the domain and the send from there.
Book a strategy call